With DocuWare’s leading document management and workflow automation software, community and four-year colleges and universities get a cost-effective, sustainable solution that supports traditional classroom education as well as distribution and remote learning. DocuWare centralizes and secures documents for admissions, financial aid, student records, human resources, facilities management, and much more.


Streamline administrative processes

With our solution, every academic and administrative department can use the system with ease, eliminating duplicate spending. And its robust digital workflow automates processes across campus, working with enrollment forms, transcripts, invoices, alumni correspondence, and hundreds of other documents has never been easier. Digitizing paper records for instant retrieval provides staff and faculty with the information they need to create a better student experience. 

Improve financial fitness

Support financial health by automating tuition processing, financial aid, accounts payable and receivable, and grants management. DocuWare also improves student services by automating processes in the student lifecycle such as enrollment, transcript management, and alumni involvement – all without adding staff. This user-friendly system is easy to implement, future-proof and budget friendly.

Document management and digitization are changing the game for higher education schools

Document management and workflow automation empower you to digitize paperwork and securely save it in an organized repository for quick retrieval when needed. Easily capture, store, manage, process, share and track documents. Controlled access, task lists and email notifications enable staff to handle daily responsibilities more efficiently and decision makers to approve, reject or request more information along checkpoints in all your processes. 

DocuWare delivers these key capabilities for higher education:

Production and collaboration
  • Digitize paper records and instantly retrieve them to enable administrative staff, teachers, and students to exchange information easily and securely. 
  • Create public-facing e-forms to quickly capture and process student applications, financial aid forms, transcripts and more. 
  • Integrate documents with your student information system and business software to increase the value of your current technology. 
Security and compliance
  • Restrict unauthorized viewing of confidential documents and develop guidelines to protect student privacy. 
  • Prove compliance with FERPA and HIPAA and other regulatory requirements and automatically enforce retention schedules. 
  • Counter cyberthreats with state-of-the-art encryption of data, documents and online communication.
IT and future-readiness
  • Implement a user-friendly solution that flexes with the needs of multiple departments without adding work for the IT team.
  • Save significant budget dollars on hardware and IT time.
  • Protect against cybersecurity threats and natural disasters with a fail-safe disaster recovery plan.